ThermaCare - Stay open. Stay legal. Sleep at night.

Why it matters

The boring stuff is where the money leaks.

Nobody opened a recovery room to chase legionella reviews and F-Gas certificates. But every one that slips ends the same way: a room you cannot sell, a bill you did not expect, or a question you cannot answer.

Missed maintenance

A filter not swapped, a tub not dosed, a sauna not checked.

What it costs: Downtime, refunds, cancelled sessions and a tub you cannot sell for a week.

Legal blind spots

Legionella reviews, F-Gas, EICR, PUWER, fire, insurance - eighteen frameworks nobody reads.

What it costs: Fines, an insurer walking away from a claim, or a room the council shuts.

It all lives in someone’s head

The routine is whatever the last person remembered, until they leave.

What it costs: Inconsistent sessions, complaints, and no proof anything was ever done.

What you get

One system for the work, the rules and the proof.

A daily checklist your staff actually follow

On arrival, tub down, sauna, shower, close down. Tap done, tap skip with a reason, submit the day. Photos and readings where they matter.

Water safety with a spine

Free chlorine and pH logged every day. Out of range? The tub is off until a retest passes, and you know within the hour.

Legal, as a traffic light

Every UK framework a recovery room runs under, watched against your own records. Green, amber or red - and exactly what is outstanding and why.

Certifications, warranties, reminders

EICR, PAT, legionella, F-Gas, fire. Manufacturer services that keep warranties valid. Reminders by email and text at 60, 14 and 0 days.

Every manual, searchable

Type a make and model: we find or take the manual, index it, draft its maintenance tasks and add the kit to your registry. The AI librarian answers questions from your documents only.

Reports and every location

Work done, completion, skips, visit length, downtime, faults, water. Filter by location, compare with last month, run every site from one account.

What it looks like

The rules for the office. The checklist for the floor.

ThermaCare Legal and governance page: each framework shown as compliant, at risk or exposed for one location, with next actions — Legal & governance: eighteen UK frameworks, one traffic light each, and exactly what is outstanding.

ThermaCare Today page on a phone: the day's checklist grouped into blocks with done and skip buttons — Today, on a staff member’s phone.

How it works

Running in an afternoon.

1
Add a location. It arrives preloaded with the standard equipment, the full maintenance rota and the compliance register. Correct the makes and models, enter the last certificate dates.
2
Add your team. They get an invite, a checklist and a morning text. You get alerts, a morning digest and a traffic light per framework.
3
Stop carrying it in your head. Every task, test, fault, certificate and warranty is recorded, reminded and reportable. When someone asks, you have the answer.

Pricing

Less than one session a month.

One plan, a 7-day free trial, cancel any time. Prices exclude VAT.

What matters most to you?

Free risk score

How exposed is your room? Five minutes, no account.

Seven areas: maintenance, water, staff checks, governance, warranty defence, incident readiness, and whether it all lives in one person’s head. You get a score, your three biggest gaps, and what each one costs a space like yours.

Get my risk score

Case studies

Rooms already running on ThermaCare.

Real sites, real kit, the routine that runs every day. More coming as operators come on board.

Cold Hut Altrincham

Robbie runs the site · Commercial ice baths · Sauna · Shower

A busy contrast-therapy hut with back-to-back sessions and a small team, run day to day by Robbie. One of the seven Cold Hut Recovery sites ThermaCare was built on.

Before. Water tests, filter changes and opening checks lived in a group chat and in people's heads. Certificates were in email. Nobody could have produced 90 days of records the same day.

Now.

Opening and closing checklist on every shift, each task timestamped and named.
Water tested before opening and at close, every result logged, retest forced after an out-of-range reading.
Filter cartridges on a weekly rota per bath, with the parts list on each asset and stock counted.
EICR, insurance, legionella and fire certificates dated with reminders at 60 and 14 days.
A 7am email to Robbie and the team with the day's work, and an alert to Nicky when something is missed.

“This is really cool. It's been a nightmare remembering what to do all the time and tracking filter changes!”Robbie, Cold Hut Manager

About

Built by operators, for operators.

I’m Nicky. I ran seven recovery sites blind to all of this, and it ended up costing me. Not only money: sleep, and the strain it put on my relationships.

The information you need is scattered across manuals, regulations, insurers and suppliers, and when you are focused on getting people through the door it gets missed. I came to learn it is the most important part of all.

We built this system for our own seven sites. Now we are helping other operators run theirs, from our mistakes rather than their own.

Nicky, founder · ThermaCare

Questions

The ones we get asked.

Is this only for one kind of recovery room?

No. ThermaCare was built running our own recovery huts in gyms across the UK, then opened up. Any ice bath, sauna, shower or recovery room operator can use it; the equipment catalogue and legal register are shared, your data is yours alone.

My staff are not technical.

They open one page, Today, and tap through a checklist written in plain English with the manufacturer’s instructions attached. A 7am text tells them what is due; a 7pm text nudges if the day was not submitted.

Do you give legal advice?

No. We show you which frameworks apply, what each one expects, and whether your own records satisfy it today - and we watch the source legislation for changes. Decisions stay with you and your professional advisers.

What happens after the 7-day trial?

Your card is charged for the plan you chose, monthly, cancel any time. Cancel before the trial ends and you pay nothing. Your data is kept safe either way.

How is my data protected?

Every organisation is walled off, files are private and served through short-lived links, everything is encrypted in transit and at rest, and every sign-in and change is in your audit log. Read the Security and your data article in the help centre.

Stay open.Stay legal.Sleep at night.